Most HR departments have reached the end of the annual open enrollment process; for many HR professionals, this is one of the busiest, most consequential seasons of the year. However, just because the open enrollment period has reached its end, that doesn’t mean HR’s work is through. There are a few important steps for HR departments to “debrief” following open enrollment.

What to Do After Open Enrollment Ends

1) Review the invoice for errors.

If you are using FullHR (ASO) or other full-service Administrative Services Outsourcing, the auditing will be handled for you using an automated Human Resource Information System. The automation connects the actual insurance enrollment directly with the insurance carrier using EDI on the more advanced platforms. Otherwise you will need to invest many of your or your team’s hours once the first invoice from your company’s health insurance carrier comes in; be prompt in checking it for errors. Understand that there almost certainly will be some errors that need to be addressed, unless you have absolutely no staffing or enrollment changes from the previous year. Small invoice errors are just part of the process, and the sooner you address them, the better.

Note: Your 2021 mission should be sourcing a solution to connect your payroll information with your HR and benefits information that automatically links with the insurance carrier and greatly reduces the risk of  costly enrollment errors and correctly reports W-2 and 1094/1095 electronically to the IRS. This also can generate compliant forms that are mailed or sent electronically to all employees.

2) Communicate with your employees.

Hopefully, HR has kept the lines of communication open throughout the enrollment period, educating employees on how to use their benefits. Don’t stop now. Remind employees to check their first paycheck or invoice promptly and come to you if there are any questions. Also,  get on the schedule of your licensed insurance partner to provide education for employees throughout the year about how they can maximize their benefits and get the most out of their insurance. This mitigates liability for your organization and insulates your job role from disseminating incorrect information in an industry where compliance and rules are certain to be quickly changing with a new federal administration.

3) Send out an employee survey.

Don’t delay in requesting that your Administrative Service Outsourced team host a survey soliciting employee feedback; ask them for their thoughts on the open enrollment process now, while it’s still fresh on their minds. Ask whether they felt like all of the options were made clear to them, whether they felt like HR was accessible to answer any questions, whether they had sufficient time to enroll, etc. Were employees able to easily schedule a one-on-one appointment with a licensed professional, were the online educational videos during enrollment up to date, and were the hours for a question-and-answer session adequate? Was the licensed professional enroller friendly and knowledgeable?  This feedback can be valuable as you seek to make next year’s open enrollment run even more smoothly. And it helps employees know that their voice is valued.

4) Schedule a time to sit down with your broker.

If you work with an HR benefits broker to help you navigate the open enrollment season, it’s a great idea to touch base with them after the fact. Discuss aspects of open enrollment that you think worked well, as well as any aspect that you’d like to go better next year. Together, you and your broker may also compare enrollment in the new plans versus enrollment in previous plans.

5) Consider outsourcing HR needs.

And what about HR departments that don’t have a dedicated broker? The immediate aftermath of open enrollment is a good time to think critically about some of the time-intensive tasks that are on your plate, including the potentially laborious process of auditing your invoices. If you don’t have a trusted HR partner to help you bear some of the burden and run your department more efficiently, now’s as good a time as any to look for one.

If you’re looking for a trusted partner to help broker your benefits, or if you have any specific questions about what to do in the season following open enrollment, we welcome you to contact the team at FullHR at any time.

A great partner with access to excellent integrated administrative tools will help you save money using the EDI directly with carriers while also preventing enrollment errors and saving time during and after enrollment. Partnering with a pro could provide enhanced communication throughout the year with current employees and new hires by offering continuity of information while mitigating your organization’s liability and allowing you to focus on business during this upcoming year.